Vendor Information 2017-07-05T07:40:12+00:00

VENDOR INFORMATION

Welcome vendors!

We’ve assembled all the info you will need to know for this year’s Texas Frightmare Weekend below.

FLOOR PLAN

You can download the floor plan here: Floor plan 2017

All vendors will be in the Enterprise 3-8 or the Made in Texas Exhibit halls.

ELECTRICITY / WI-FI

If you need electricity or WI-FI at your booth then you must download this form and return to the hotel by April 21st.

SHIPPING

Do NOT ship packages via US Postal Service as the hotel does not get postal deliveries. Please use UPS or FedEx.

Please download the following document for all shipping info including address and storage and delivery related charges incurred by the hotel.

Shipping Form

VENDOR PASSES

Additional vendor passes may be purchased here for a limited time. Afterwards passes must be purchased during load in and set up at the show on Friday for cash only.

LOAD IN and SET UP

Load in and set up will be Friday May 5th from 8:00 am to 3:00 pm. At 3:00 pm all loading docks will close.

The hotel does not provide carts/dollies or labor to assist with loading or unloading.

Please follow these instructions for load in and registration to help us manage the flow of incoming vendors more efficiently.

If you are coming with a vehicle that is over 6’ 4” please contact the hotel’s Convention Services department at (972) 453-1234 for further instructions. Any vehicles over this size will not fit in the hotel’s parking garage.

If you have a trailer- please do not take up more than two parking spaces (including your vehicle) in the hotel garage. Unhitch your trailer and park it on only one space. DO NOT PARK SIDEWAYS! DFW Airport Police WILL ticket your vehicle if not parked properly.

Please refer to the vendor floor plan to see your table or booth location. If you are located in the Made in Texas room please park in the lower level parking of the Hyatt Regency’s parking garage. This will put you on the same level as the Made in Texas’ loading dock. You will unload your items at the loading dock on this level (please refer to the Ground Floor Vendor Load-in diagram).

If you are in the Enterprise 3-8 please refer to the Ground Floor Vendor Loadin diagram.

  1. Please unload your vehicles quickly and leave your packages at the loading dock while you park your vehicle.
  2. Then, return to the loading dock to move your packages to your designated table or booth.
  3. After you have moved your packages to your vending booth or table please return to the registration booth to retrieve your vendor passes.

VENDOR HOURS

Doors will open promptly the following hours. Please be present at your booth! We are not responsible for theft or damage items.

Friday May 5th:       5pm to 11pm
VENDOR ENTRANCE AT 4:30pm

Saturday May 6th: 10am to 7pm  
VENDOR ENTRANCE AT 9:30am

Sunday May 7th:    10am to 5pm 
VENDOR ENTRANCE AT 9:30am

Doors will close at EXACTLY the times above. Please wrap up a few minutes prior to closing to help us close on time.

DIRECTIONS TO HOTEL

You can enter the DFW Airport from Highway 183 from the south or Highway 114 from the north. The airport itself has one main road, International Parkway, which runs the length of the airport, north to south.

You must go through the tollgates of the Airport to get to the hotel. A Parking tollbooth ticket will be retrieved upon entry. To avoid charges to your toll tag, please enter the airport through a cash only tollbooth (one that does not say Toll Tag). Once inside the airport, all exits are on the LEFT. Exit Terminal C/ Hyatt Regency DFW Hotel. Follow signs for Terminal C, and Hyatt Regency DFW will be on your right.

PARKING

Complimentary parking is provided in the Hotel Parking Garage for vehicles under 6’ 4”. Upon departure from the Hotel, DFW Airport Tollbooth tickets can be validated at the Bellstand for local attendees, or at the front desk for overnight Guests. Do not validate your ticket until you are leaving the airport as they are timed.

If you are coming with a vehicle that is over 6’ 4” please contact the hotel’s Convention Services department at (972) 453-1234 for further instructions. Any vehicles over this size will not fit in the hotel’s parking garage.

If you have a trailer- please do not take up more than two parking spaces (including your vehicle) in the hotel garage. Unhitch your trailer and park it on only one space. DO NOT PARK SIDEWAYS! DFW Airport Police WILL ticket your vehicle if not parked properly.

LOAD OUT

Load out is 5:00 pm – 6:30 pm on Sunday, May 7th.

If you have questions at all please contact us. Please know that we highly value your participation and are here to help in any way possible!

 

Thank you!

Loyd and Sue Cryer

**PREMIUM PASSES ARE NEARING SELL OUT** Dismiss