Vendor Policies
Vending space is sold on a first paid, first served basis. Space is limited. Please reserve as far in advance as possible.
1. Six-foot table top displays are $275 each before February 28th. After this date the price increases to $300 each. Six-foot spaces are 6' x 5' and include one 6' x 30" table. Tables are covered with white cloth. Skirts are not included. If your display requires more than a 6' x 5' space you will need to purchase more than one table or step up to a 10' x 10' space. 10' x 10' booths include one 6' x 30" table and are $400 each before February 28th. After this date the price increases to $450.
2. Exact locations within the vendor rooms are on a first paid, first served basis. We will not be able to guarantee the location of your table. We are not able to reserve wall space. If you need wall space you must buy pipe and drape or bring your own display. Hotel polices prohibit attaching anything to their walls.
3. Electricity is an additional charge of $75 per vendor. Pipe and drape is also available for $85 per 6 feet. If you require either of these options, please be sure to add them to your shopping cart. Vendors are allowed to bring their own backdrop. However, these items must be below 8 feet in height and must not interfere with adjoining vendors. Vendors are responsible for any extension cords or other necessary supplies needed to get electricity to your table from the paid electrical source.
4. Phone and DSL lines are available at an additional charge. Please contact the hotel directly to make arrangements.
5. Each vendor will receive TWO (2) vendor passes regardless of how many spaces are purchased. Additional vendor weekend passes can be purchased at the reduced rate of $25 each. Special event passes, if applicable, must be purchased separately and will not be discounted.
6. Vendors are solely responsible for the actions of their workers, volunteers, etc. and Texas Frightmare Weekend will not be held accountable.
7. Vendors are responsible for charging Texas state sales tax and reporting sales to the State of Texas. Texas Frightmare Weekend will not be held responsible for vendor failure to collect, report, and submit sales tax charges.
8. Vendors are not allowed to share space. Each vendor must pay for his or her own space.
9. Texas Frightmare Weekend does not endorse any vendors or exhibitors beliefs, actions, views, merchandise or exhibits. Vendors are their own business entity and do not represent Texas Frightmare Weekend.
10. No graphic nudity, pornographic material, drug paraphernalia, bootleg merchandise or weapons of any kind will be permitted. No DVD-Rs or CD-Rs of ANY KIND will be permitted unless you own the copyright. Any vendor found in violation will be immediately removed from the show and banned from future events. (Exception: Sales of prop weapons are permitted, but must be safely boxed and taped at the time of purchase.)
11. Vendors are accountable for any legal action taken against them or their workers, volunteers or etc. Neither Texas Frightmare Weekend nor the hotel will be held responsible.
12. Vendor spaces must be manned at all times. Texas Frightmare Weekend will not be held responsible for loss or damage to vendor property.
13. All vendors acknowledge that Texas Frightmare Weekend, its employees, workers and volunteers; and hotel employees and agents will not provide or maintain insurance coverage for vendors persons or property and it is their sole responsibility to obtain insurance covering such loss. Any damage or injury to persons or property caused by any vendor or their workers, employees or volunteers will be the sole liability of the vendor. Texas Frightmare will not be held responsible in any way.
14. Any props, pipe and drape, signs, merchandise racks or other free standing equipment must be contained within the vendors purchased space and must not block other vendor space or exits as deemed necessary by the hotel and Texas Frightmare Weekend staff.
15. Vendor purchases are not refundable for any reason. Should you not be able to attend it is your responsibility to fill the space and notify Texas Frightmare Weekend of the changes. You may sell your space to another vendor if unable to attend.
16. Vendor space is limited and is not guaranteed until your space is paid in full.
17. Dealers are not allowed to mount anything on the hotel 's walls. Vendors must purchase pipe and drape or bring their own pipe and drape if they have anything they want to display behind their table.
18. Vendor room hours are Friday: 5pm-10pm, Sat: 10am-7pm and Sunday 10am-5pm.
If you have any questions concerning the purchase of a vendor space please contact Loyd at 817-907-9683 or via email.
If you agree to these policies, please click “I agree” below.If you do NOT agree, please click “I disagree.”
The following page contains further pricing details.
